5 Tech Tools That Prevent Legal Mistakes

//5 Tech Tools That Prevent Legal Mistakes

Paper trails and filing cabinets make it easy for small law firms to lose important records. With client matters and reputations on the line, this is unacceptable. Luckily, using smart tech tools helps attorneys stay on top of every case, every client and every detail. Paralegals and office managers will never struggle to find the right legal document again, or fill anything out incorrectly if they have the right information at their fingertips all the time. Cloud technology and digital filing systems are the answer. Don’t face another day of work at your small law firm without them.

Are you using technology to its fullest advantage? Here are five tech tools that can prevent legal mistakes:

Google Drive

Google Drive is an excellent place to create collaborative documents together with your small law firm. You can see live updates, make comments and share them with anyone quickly. If your firm uses Gmail, all the better, because integration makes it easy to share important spreadsheets, presentations and documents right in the body of an email. You can keep documents private or share them with specific people.

Quality Email Clients

Even if your company uses Gmail, consider getting everyone on board with a quality email client to manage their inbox and outbox. Better email management tools mean fewer tabs open in your browser, and more importantly, better organization. Labels, folders and tags should be used to keep every piece of client communication right where you need it.

Project Management Software

Is your small law firm using project management software? Tools like Asana, Basecamp and Engage, which is specifically for law firms, make it easy to manage each of your firm’s projects from start to finish. Stay on track by keeping an eye on billable hours, budgeting and progress with the help of intuitive programs like these.


Smokeball is a comprehensive solution for document management, creations and client communications–all employing cloud technology so that your attorneys and paralegals can work anytime, anywhere. If you’d like help creating documents for clients, and linking every email to client accounts automatically, Smokeball integrates with Microsoft Word and Outlook, and keeps every piece of client contact information on file. Document creation only takes a couple of clicks, because we do the work for you by automating every step in the process. We even offer court document templates for you to use at a moment’s notice. If this sounds helpful to your small law firm, schedule a demo here.


Freshbooks is a smart way to manage finances for your small law firm. Track time, profitability and spending with their user-friendly and beautifully designed software. Generate reports of any kind quickly and easily, and use every tool to keep your firm ahead of the game.

By |September 11th, 2014|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.