Benefits of Using Project Management Software

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Staying focused is one of the hardest things to do as a practicing attorney in a small law firm. Especially when a client’s case or needs can change overnight. Staying on top of projects when juggling multiple clients further complicates your to-do list, schedule and ability to track every detail.

If you find yourself scrambling for information, chasing down paperwork, and racking your brain at night so that you can send the client an update email, it might be time to consider project management software.

Some of the MANY benefits of Law Firm Project Management Software include:

  • Timing. Your project management software should be your law firm’s powerhouse. It can help you manage projects from start to finish in a smooth and timely fashion. Most systems will organize your important information into a filing system with clear and easily searchable labels and help you track the progress of fluid projects and cases as they progress.
  • Focus on client needs. Knowing where a specific document is filed and being able to search for an item instantly frees up time for you and your colleagues to focus on clients’ needs. Some other tools, Smokeball included, can even automate the creation of some documents for you and your colleagues, giving you the ability to create a contract or letter in just a few clicks with all of the variable information about your client entered accurately and automatically. Features like this allow you to truly focus on the work that matters and take administrative tasks off your plate.
  • Improved collaboration. Project management systems make it simple for your team to work together by sharing documents, timelines and status updates. If one staff member creates a document and saves it to the system, another team member will be able to access and edit the same document. Smokeball’s project management system is all cloud-based, meaning no matter where you are working, you’ll always have access to the system and all the work within it. This is especially important for lawyers who are often on the move between their clients, the courtroom and the office.
  • Progress updates. Using project management software will help you keep track of the progress of projects. Employees can provide updates regarding their projects, giving the whole team the ability to know how the project is progressing all times. This tracking will help your law firm become more efficient by keeping everyone on the same page.

This increased productivity will have a positive impact not just on you and your staff, but also on your clients. Enabling your team with the information needed to get back to clients quickly and confidently.

Have a favorite project management software, or system that works for your small law firm? Please share with us on Twitter at @SmokeballNews, we’d love to hear about it!

By |March 19th, 2015|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.