Taking Your Documents Online – The Best Scanners for Lawyers

/, Tech Tips & Resources/Taking Your Documents Online – The Best Scanners for Lawyers

Transitioning your small law firm from an office that uses primarily paper files to online documents is no small feat. It usually entails taking your stock of current and past paper files, scanning them into your computer and saving them to a cloud-based program like Dropbox or Google Drive. If you’re not sure what the Cloud is or how it works, no worries. We’ve covered all the information you need right here in The Cloud: A Guide for Small Law Firms.

Once you’ve mastered the Cloud and are ready to get started, it’s important to note that not all scanners are created equal. You’ll need one that can handle all the So, if you’re planning to take your firm’s documents online, here are a few of the best scanners that can handle the job: invoices, receipts, court documents and notes your firm has collected over the years. For some of you, that’s quite a bit of paper.

So, if you’re planning to take your firm’s documents online, here are a few of the best scanners that can handle the job:

FUJITSU ScanSnap iX500

This scanner is by far the favorite in the legal industry (and ours, too!). It supports both Windows and Mac computers, and can scan wirelessly to Android and iOS phones. The document tray can hold multiple pages at once and quickly scans documents of all shapes and sizes. It’s not as compact as a small desk scanner and will set you back about $500, but if you want to quickly move all of your legal documents online, the Fujitsu ScanSnap iX500 is your best bet.

FUJITSU ScanSnap S1300i

Although this model might not scan multiple documents as quickly as the iX500, it still packs a punch. The S1300i is small, sleek, and can fit nicely on your desk. It comes with a foldout tray that holds multiple documents and is compact enough to take with you while traveling. It’s also compatible with Windows and Mac computers, and syncs well with Dropbox, Evernote and Google Drive.

Your Phone’s Camera

With the many available apps for both iOS and Android devices, you can quickly and easily turn your phone into a scanning device. Apps like TinyScan, Fine Scanner, ScanWritr are incredibly useful to have on hand, as most of them allow you to edit, save and email all of the documents you scan. While this method might be slower than using the other two previously mentioned devices, you don’t need to purchase any additional equipment and only have to pay if you choose to upgrade the apps you’ve downloaded. Check out this link to learn more about some the best apps for attorneys.

Taking your small law firm’s documents online seems like a daunting task, but with the right equipment, you can have access to everything from your computer faster than you think!

Does your small law firm need case management software? Get a free demo of Smokeball and see how it can impact your practice!

By |April 28th, 2015|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.