Let’s face it: many small law firms are stuck in the past and are not fully up-to-date on the latest legal technology. As a paralegal, you feel the pain of outdated technology and practice management systems more than anyone else at your small law firm. But your work doesn’t have to be repetitive and unproductive. As one of the most valued and important employees at your law office, you can inspire your firm to improve its legal tech practices and implement tech tools that make your work more efficient.
Here are three places to start when talking to your firm’s leadership about technology upgrades:
Stop, drop and recycle your old case management systems
Does your law firm still manage cases with antiquated paper filing systems? Instead of printing out copious amounts of emails and documents, it’s time to go digital. With Smokeball’s case management software, all of your cases are managed within one centralized platform and all of your documents are stored in the cloud. Our document management system makes it easy to create consistent, well-organized documents, and even saves your preferences and important details as you work. And with document automation, you no longer have to write the same information over and over again across multiple different documents. Instead, you can save basic templates of your most frequently created files and auto-populate them with client-specific information. This saves your law firm time and preserves the environment’s resources.
Keep emails where they’re supposed to be
Are you still filing physical copies of your emails at the end of each day? If so, stop clogging up your printers and advocate for your small law firm to keep emails where they’re supposed to be — online. Smokeball’s email management system eliminates the need to print and file away emails entirely. With Smokeball’s Microsoft Outlook integration, all of your email chains will transform into neatly stored files that are organized within the client matter they relate to. And with Smokeball’s shared email filing system, emails become easily accessible by anyone who may have a hand in the client matter — no forwarding necessary. That’s something we’re sure your small law firm’s leadership could get behind.
Ditch your phone’s ball and chain
Do you find yourself taking message after message for your law firm’s attorneys? Lawyers spend a lot of time out of the office and away from their desks, but that doesn’t mean the pressing phone calls stop. As a paralegal, it’s not uncommon to spend a large part of your day tracking down your co-workers to ensure they receive and respond to their messages. This isn’t an effective use of time for you or your firm’s clients, many of whom may get impatient and frustrated as they wait for their calls to be returned.