How To Keep Your Small Law Firm Successful By Going Paperless

//How To Keep Your Small Law Firm Successful By Going Paperless

It’s important for any law firm to balance costs with profits, but it can be particularly challenging for small firms to do so. When considering ways to cut costs, many law firms overlook the sizeable, ongoing expenditures associated with printing client files, forms and other paper documents.

It may seem that there is no way to run a law firm without these paperwork-related expenses, but in reality, your small firm can save by using tech tools to go paperless. Here are a few ways you’d save if you cut down your paper use.

Save on Storage Space

If you’ve worked in the legal field for a while, you know how much space files take up. Lawyers are required to keep some documents by law, and most really don’t like to throw away papers they could need in the future.

In a paperless law office, few physical documents are ever generated because almost everything can be handled digitally. With a document management system like Smokeball, these documents can be stored just as securely, and more accessible, than physical versions could be.

Going paperless won’t just allow you to have a more open, pleasant office (goodbye filing cabinets!), it can even save your firm money by eliminating the need for extra office space devoted solely to storing files.

Save on Printing

A paperless office saves money by drastically reducing the need for office supplies like printer paper and ink. Going paperless also puts less wear and tear on your printer, so your firm doesn’t need to splurge for the latest and greatest model, or for frequent printer repairs. And as an added bonus, your team will save the time and mental energy they would otherwise spend wrangling with printers, scanners and fax machines. If you’ve ever had to give your printer a swift kick to get it to start working again, you know what we mean.

Save on Postage

The cost of mailing a packet of papers may seem cheap enough, but take a look at what your firm spends on postage per quarter, or annually. It really adds up.

When your firm and your clients communicate digitally, you can move along without the aid of your office’s postage meter and stop making time for long waits in the post office line. It’s cheaper and more convenient for everyone involved.

Interested in going paperless? Learn home Smokeball’s document management software can help!

By |July 23rd, 2015|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.