Which Invoicing Tool is Right for Your Law Firm?

//Which Invoicing Tool is Right for Your Law Firm?

When making any big tech purchase for your small law firm, doing diligent research beforehand is incredibly important. This is especially true when tasked with picking out your firm’s invoicing tool. With the multitude of accounting and invoicing products out there, it’s easy to become overwhelmed. But, if you know what features your firm is looking for and which products best compliment your billing style, finding the perfect match just might be more simple than you thought.

Below, we’ve included a few of our favorite invoicing tools and how to know if it’s right for your firm.


Although it’s not made specifically for the legal industry, Xero is designed to serve small business owners like you. ). From your computer, tablet or smartphone, you can easily log into your firm’s account for a real-time view of your cashflow. On top of sending invoices, this program also allows you to prepare payroll, taxes and custom invoices for difficult-to-bill clients. The Xero runs on Cloud technology, meaning it’s accessible through any device that can connect to the internet (you can learn more about Cloud-based technology here). For small firms that are looking for a one-toll-does-everything package, Xero is your best bet.


Formally known as ZenCash, InvoiceCare provides a virtual accounts receivable team to small businesses who don’t have the accounting staff to support their needs. Sometimes you might end up doing business with clients who are hard to track down once it comes time to pay the bills. With InvoiceCare, you can simply send the invoice to their team and they’ll take on the follow-up leg work. They have a friendly staff on hand to send follow up emails, calls and thank you notes once payment has been received. If your firm is looking to collect from slow paying clients and but doesn’t have the manpower to continuously send out follow-ups, InvoiceCare is a service you should consider.


FreshBooks is one of the most widely used invoicing tools among small business owners, and for good reason. It comes loaded with features that allow you to create and send invoices easily from your computer, tablet or smartphone. Invoices are then tracked and entered into a client-specific database where you can run end-of-year reports. Additionally, FreshBooks users can send repeat invoices and billing estimates and accept credit cards.

With so many different features, each invoicing tool serves a different small business need. Once you figure out what your small law firm is looking for, it’ll be easier to narrow down the choices and find the invoicing tool that’s right for you.

Learn more to how Smokeball’s technology can transform your small law firm.

By |May 5th, 2015|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.