It’s important for any law firm to balance costs with profits, but it can be particularly challenging for small firms to do so. When considering ways to cut costs, many law firms overlook the sizeable, ongoing expenditures associated with printing client files, forms and other paper documents.
It may seem that there is no way to run a law firm without these paperwork-related expenses, but in reality, your small firm can save by using tech tools to go paperless. Here are a few ways you’d save if you cut down your paper use:
Benefits of Going Paperless
Save on Storage Space
If you’ve worked in the legal field for a while, you know how much space files take up. Lawyers are required to keep some documents by law, and most really don’t like to throw away papers they could need in the future.
In a paperless law office, few physical documents are ever generated because almost everything can be handled digitally. With a document management system like Smokeball, these documents can be stored just as securely, and more accessibly, than physical versions could be.
Going paperless won’t just allow you to have a more open, pleasant office (goodbye filing cabinets!), it can even save your firm money by eliminating the need for extra office space devoted solely to storing files.
Save on Printing
A paperless office saves money by drastically reducing the need for office supplies like printer paper and ink. Going paperless also puts less wear and tear on your printer, so your firm doesn’t need to splurge for the latest and greatest model, or for frequent printer repairs. And as an added bonus, your team will save the time and mental energy they would otherwise spend wrangling with printers, scanners and fax machines. If you’ve ever had to give your printer a swift kick to get it to start working again, you know what we mean.
Save on Postage
The cost of mailing a packet of papers may seem cheap enough, but take a look at what your firm spends on postage per quarter, or annually. It really adds up.
When your firm and your clients communicate digitally, you can move along without the aid of your office’s postage meter and stop making time for long waits in the post office line. It’s cheaper and more convenient for everyone involved.
Interested in going paperless? Learn home Smokeball’s document management software can help!
Photo by mcfarlandmo via Flickr Creative Commons, modified