Legal Forms Automation Specialist

Are you ready to help change the way small law firms work for the better?

At Smokeball our first priority is the success of our employees and our clients. Smokeball itself is a productivity software made to help small law firms and individual lawyers manage and execute their work. We as a team, help turn Smokeball into much more than just software, and into a force that drives positive change in their business.

Client success for us, is a combination of a few factors. Successful Smokeball clients don’t just use the product, but see value in how it helps them run their day… and business. An important part of this is our content which includes structuring matter types and providing up-to-date legal forms, documents and letters to support our clients’ success.

Which is where you come in.

We are seeking a Full-time Legal Forms Automation Specialist

The ideal candidate will be detail-oriented who can automate forms, letters, and agreements to specifications. This is a perfect position for a paralegal or legal assistant looking to advance into the field of technology while continuing to utilize their legal background and expand their knowledge into additional legal jurisdictions. This role is an in-house position with standard Monday – Friday. Over the course of a week your duties could include, but are not limited to:

  • Creating, amending and automating forms, letters and agreements, according to specifications.
  • Review and analyze the above forms in terms of relevance, automation and use.
  • Researching Authority forms from their source in order to compile data and update our content library.
  • Maintain our content library and ensure their currency.
  • Document conversion.
  • QA of converted documents via third party sources.
  • Assess, respond to and complete content-related help desk items.
  • Provide content support to Client Success and Sales team.
  • Establish and build positive relationships with Smokeball clients.
  • Be a subject matter expert with Smokeball and its new features.
  • Laugh and learn everyday with your Smokeball teammates.


  • Experience using or exposure to one or more of the following document automation/assembly tools:
    Hot Docs, Active Docs, Exari, iManage, Pathagoras, Pro Docs, The Form Tool, The Form Builder
  • A Microsoft Word Expert.
  • Excellent written and verbal communication skills.
  • A proactive nature, who looks to find solutions to problems instead of just reacting to them, or solving them just to resolve an issue.
  • Humility to ask questions, learn and improve.
  • Be comfortable with flexibility and change.
  • A Team player.

Please respond with your answers to the following questions:

  1. Why are you a good fit for this position?
  2. What experience do you have automating legal documents or forms?
  3. In what ways do you think Smokeball helps small law firms?
  4. What do you love most about Microsoft Word?
  5. Which areas of law are you most familiar with?

Our Legal Forms Automation Specialist position is full-time position and is conveniently located in downtown Chicago with convenient access to CTA and Metra stations.

For consideration, please submit a cover letter, resume and answers to the questions listed in the posting here.

Smokeball is an equal opportunity employer.

Smokeball is proud to be an Equal Employment Opportunity

Smokeball is proud to be an Equal Employment Opportunity. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Smokeball is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at

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