Keeping Your Legal Tech Organized

//Keeping Your Legal Tech Organized

Technology is designed to make our lives easier, not more difficult. Unfortunately, this isn’t the way it tends to play out. We use one too many different programs and systems in an attempt to organize our work, giving us more confusion and requiring more time.

The good news? Smokeball has a solution! Here are a few of the ways your law firm can use Smokeball’s case management software to keep your legal files and matters organized:

Keep every case file in one place

Your firm may already be trying to organize client documents and emails through separate computer programs. But Smokeball integrates with both Microsoft Word and Microsoft Outlook, allowing your firm to save client communications and client documents in the same place, including your calendar appointments.
Better yet, all of your documents and calendar events are in “the Cloud”  — meaning secure Internet-based storage program that allows you and your staff to access the files you’ve created from any device (computer, smartphone, tablet). Additionally, having all of your files in one place prevents your staff from creating multiple versions of the same file, or saving files exclusively to one attorneys computer.

Standard firm templates

Smokeball gives your firm better tools for standardizing templates across the firm. Use preloaded templates to get started, then customize them and make new ones to streamline your firm’s document-creation process. For example, real estate attorneys can quickly create templates of closing statements, deeds, letters and intake forms, and then customize them with client-specific information when needed.

Standardized templates are a great way to make sure that your documents are legally correct and up-to-date, even when created in a hurry. Smokeball’s document assembly tool takes things one step further by making it easy to fill in the relevant information for each matter.

Top-notch support

When your firm purchases Smokeball, you’re also purchasing the services of our star support team. Our customer success consultants will set up Smokeball for your firm and provide training on how to take advantage of its many features.

If you have questions once your firm has started using Smokeball, you can always call our team for help. We pride ourselves on stand-out service, so your firm can count on our support.

For law firms, better document management translates into saved time, saved money and superior client service. Could your firm improve document management practices?


Is your office ready for a change? Find out how you can implement Smokeball in just 10 Days!


By |April 30th, 2015|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.