The Best Email Programs for Lawyers

//The Best Email Programs for Lawyers

Are you making the most of your email programs? Because law firms rely heavily on email correspondence, it’s important to make sure you and your employees are taking advantage of all the time-saving tools provided by your email service. Need to send emails while you’re tied up out of the office? Did you catch a spelling error and want to “unsend” your message? If you’re interested in learning about all that your email provider can offer, we’re here to guide you through!

Here are some perks from two email providers that are loaded with helpful, time saving extra features:


1. Manage Calendars

Do you often try scheduling office meetings only to struggle with finding a time that works for everyone’s schedule? Outlook’s Calendar feature allows users to share snapshots of their calendar with colleagues, as well as add events to shared calendars. Within an Outlook email, users can simply glance at shared calendars to compare busy and free time and schedule events appropriately.

2. Outlook Social Connector

New to Outlook in 2010, this feature enables users to connect their personal and business social networking accounts to their Outlook email. You can easily view and connect with other user’s social media accounts simply by clicking on an icon in their email window.

3. User Summaries

By clicking on a user’s email address or photo icon, you can quickly view a summary of the previous email correspondence you’ve had with that user, the meetings you have scheduled together and any attachments sent from them. This feature streamlines searching processes by grouping all of your contact with a specific user in one place.


1. Gmail Labs  

Gmail users can enable Labs, a section of experimental, pre-release features that help users further optimize their inbox. The most useful ones include an “undo send” feature, a way to preview Word, Excel and Powerpoint attachments before downloading them, and a template creator for commonly sent emails called “canned responses.”

2. Calendars

Like Outlook, Gmail also has a calendar feature. Users can create and send event invites, share calendars with others and set event reminders.

3. Gchat

Gchat is a fun and quick way to communicate with colleagues in real time. Online users can select other online users to send and receive instant messages from. This feature can be helpful for answering quick questions, cutting out the time you would spend on drafting a formal email.
Is your firm making the most of the tools offered by your email service provider?

By |August 26th, 2014|

About the Author:

For years, Josh has helped lawyers become more organized, productive, and profitable. A trained litigator, Josh came to Smokeball from a large east-coast law firm where his practice focused on franchise, insurance, marine, and general litigation. His work with Smokeball, and his continued passion for what he does each day, is driven by a desire to help lawyers and their staff do better in every way. Knowing well the stress and strain put on today’s legal professional, he regularly focuses on improving work and life in the law. He has traveled the country working with and learning from lawyers and their staff. Josh speaks regularly to bar associations about successful law firm practices and other legal topics. Recent notable engagements have been with the Chicago Bar Association, the Illinois State Bar Association, and the Missouri Bar’s Solo and Small Firm Conference. In addition to his work at Smokeball, Josh serves on the Writing Resource Center staff at The John Marshall Law School. Besides legal technology, his research interests include judicial decision-making, jury decision-making and psychology, and legal writing. He has written and overseen research exploring causal effects of sex/gender on federal appellate court decision-making, and assisted with research for a forthcoming textbook on judicial decision-making. Additionally, Josh sits on the Board of Directors of Chicago-based Community Activism Law Alliance and on the Board of Directors of Chicago Fringe Opera Company. Josh holds his J.D., cum laude, from Washington University in St. Louis, where he served as a Senior Editor of the Wash. U. Law Review, held the prestigious Thompson Coburn Research Fellowship, served as Research Assistant to then-Vice-Dean (now Chancellor) Andrew D. Martin, and clerked at the U.S. District Court for the Eastern District of Missouri. He holds a B.A. in Political Science and a B.M. in Music Performance with Honors Scholar distinction from the University of Connecticut, making him a Huskies basketball fan through and through. Follow Josh’s activity on LinkedIn, and keep up with new articles on the Smokeball Blog.

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